アカビズ ー 「ビジネスと就活のナビゲーター」

Swamped with work but still need to analyze data and create reports?
It’s not about working longer — it’s about working smarter.

Here are 5 quick techniques to help you get your reports done efficiently, even when you have no time.

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1. Start with the goal – one clear sentence

Before gathering data, ask yourself:
“What’s the purpose of this report?”
Write it down in one sentence.
Example: “Summarize key insights for Q2 sales performance.”

→ This keeps your focus sharp.

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2. Analyze backwards: question first, data second

Don’t get lost in spreadsheets.
First, define what you want to know:
“What’s the sales trend?” “What’s the bottleneck?”
Then, collect only the necessary data.

→ Start with the question.

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3. Accept 70% done – perfection can wait

When time is tight, aim for “good enough” analysis.
Get the rough structure done first, then refine key points if you have time.

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4. Use the 3-slide rule for reports

• Slide 1: Conclusion
• Slide 2-3: Supporting data & visuals
• Optional: Next steps or recommendations

→ Simple = effective.

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5. Use templates and headlines that speak

• Reuse report templates.
• Add clear titles: “Sales increased by 10% this quarter” instead of just “Sales data”.

→ This saves time and makes your report easier to read.