アカビズ ー 「ビジネスと就活のナビゲーター」

Ever struggled to give a quick update?
Or found yourself rambling through a request, only to be asked:
“So… what exactly do you need?”

In fast-paced work environments, being able to summarize clearly and speak efficiently is a major advantage.
This article introduces 5 simple and practical techniques to instantly organize your thoughts and get your message across.

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1. Use the 3T Framework: Task – Trouble – To-do

This structure works perfectly for reports, requests, and problem-solving.

• Task – What you’re working on now
• Trouble – What you’re stuck on
• To-do – What action is next / what you want from the other person

Use this order in meetings, emails, or chats – and you’ll be seen as someone who communicates clearly and confidently.

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2. Lead with the conclusion, follow with context

Start with a one-line summary.

“I need your help on something.”
“I’ve hit a blocker.”
“We’re currently 80% complete.”

Then provide supporting details.
Conclusion first = your message lands faster.

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3. One idea per sentence – keep it clean

Avoid cramming everything into one long sentence.
Stick to “one sentence, one message.”

Example:
✖️ “Progress is fine, but the docs are late, and I’m not sure what to do…”
✔️ “Progress is on track. But the documents are delayed. I’d like to discuss next steps.”

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4. Always state the action you need

Never assume people know what to do after hearing your update.
End with a clear ask:

“Can you take a look?”
“Would you be able to handle this part?”
“Could we talk through options?”

No clear action = no movement.

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5. Take 30 seconds to write it out before speaking

If you get flustered mid-conversation, prep helps.

Use a quick checklist like:

• What’s happening?
• What’s the issue?
• What do I need?

Jotting down just 3 bullets can massively clarify your message – for both you and your listener.

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Recap: Want to sound sharp? Use structure, not speed.

• Task / Trouble / To-do
• Conclusion first, context later
• One idea per sentence
• Make the ask clear
• Organize your message before you speak

Good communicators aren’t fast talkers –
they’re good organizers.